Solutions for saving time
1. Stop wasting time on email
You aren't always being more productive by answering emails right away. Even short interruptions have the opposite effect. "It can take up to 15 minutes to regain your initial focus," says Marco Roy, a coach with the École d'entrepreneurship de Beauce and president of Étape 21.
Simple steps you can take to be more productive
- Check email at specific times. For example, you might want to check once in the morning, at noon and end of day. Tell your customers, colleagues and employees that you'll reply within 24 hours. If it's urgent, call them.
- Keep your reply short, if possible. One or two clear sentences are often enough to prevent more questions and emails.
- Apply the rule of 3. After the third email, pick up the phone.
Avoid CCing as much as possible.
Cut down on the number of team messages without impeding the flow of information. Roy suggests using an app like Telegram. With groups, everyone receives the same information in real time in the same discussion thread.
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